Mid Devon District CouncilLicensing

Willand Rovers A.F.C

Silver Street, Willand, Cullompton, Devon, EX15 2RG

Completed application 030212 which is a New Application for Premises Licence from 08/04/2025 to indefinite

Applicant(s)

Designated Premises Supervisor

Permitted Activities

• an indoor sporting event
• a performance of live music
• any playing of recorded music
• provision of late night refreshment
• the supply of alcohol

Additional Conditions

• ANNEX 1 - MANDATORY CONDITIONS

   

  Condition 1

   

  No supply of alcohol may be made under the premises licence -

   

  (a)              at a time when there is no designated premises supervisor in respect of the premises licence, or

  (b)              at a time when the designated premises supervisor does not hold a personal licence or his personal licence is suspended.

   

  Every supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.

   

  Condition 2

   

  (1) The responsible person must ensure that staff on relevant premises do not carry out, arrange or participate in any irresponsible promotions in relation to the premises.

  (2)  In this paragraph, an irresponsible promotion means any one or more of the following activities, or substantially similar activities, carried on for the purpose of encouraging the sale or supply of alcohol for consumption on the premises-

  (a) games or other activities which require or encourage, or are designed to require or encourage, individuals to-

                (i) drink a quantity of alcohol within a time limit (other than to drink alcohol sold or supplied on the premises before the cessation of the period in which the responsible person is authorised to sell or supply               alcohol), or

                (ii) drink as much alcohol as possible (whether within a time limit or otherwise);

  (b) provision of unlimited or unspecified quantities of alcohol free or for a fixed or discounted fee to the public or to a group defined by a particular characteristic in a manner which carries a significant risk of undermining a licensing objective;

  (c) provision of free or discounted alcohol or any other thing as a prize to encourage or reward the purchase and consumption of alcohol over a period of 24 hours or less in a manner which carries a significant risk of undermining a licensing objective;

  (d) selling or supplying alcohol in association with promotional posters or flyers on, or in the vicinity of, the premises which can reasonably be considered to condone, encourage or glamorise anti-social behaviour or to refer to the effects of drunkenness in any favourable manner;

  (e) dispensing alcohol directly by one person into the mouth of another (other than where that other person is unable to drink without assistance by reason of disability).

  Condition 3

   

  The responsible person must ensure that free potable water is provided on request to customers where it is reasonably available.

   

  Condition 4

   

  (1)  The premises licence holder or club premises certificate holder must ensure that an age verification policy is adopted in respect of the premises in relation to the sale or supply of alcohol.

  (2) The designated premises supervisor in relation to the premises licence must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy.

  (3) The policy must require individuals who appear to the responsible person to be under 18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and either-

  (a) a holographic mark, or

  (b) an ultraviolet feature.

  Condition 5

   

  The responsible person must ensure that-

  (a) where any of the following alcoholic drinks is sold or supplied for consumption on the premises (other than alcoholic drinks sold or supplied having been made up in advance ready for sale or supply in a securely closed container) it is available to customers in the following measures-

                (i) beer or cider: ½ pint;

                (ii) gin, rum, vodka or whisky: 25 ml or 35 ml; and

                (iii) still wine in a glass: 125 ml;

  (b) these measures are displayed in a menu, price list or other printed material which is available to customers on the premises; and

  (c) where a customer does not in relation to a sale of alcohol specify the quantity of alcohol to be sold, the customer is made aware that these measures are available.”

   

  Condition 6

   

  1. A relevant person shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price.

   

  2. For the purposes of the condition set out in paragraph 1-

   

  a) ‘duty’ is to be construed in accordance with the Alcoholic Liquor Duties Act 1979;

  b) ‘permitted price’ is the price found by applying the formula-

   

  P = D + (D x V)

   

  Where-

   

  i.              P is the permitted price,

  ii.              D is the amount of duty chargeable in relation to the alcohol as if the duty were charged on the date of the sale or supply of the alcohol, and

  iii.              V is the rate of value added tax chargeable in relation to the alcohol as if the value added tax were charged on the date of the sale or supply of the alcohol;

   

  c) ‘relevant person’ means, in relation to premises in respect of which there is in force a premises licence-

   

  i.              the holder of the premises licence,

  ii.              the designated premises supervisor (if any) in respect of such a licence, or

  iii.                                  the personal licence holder who makes or authorises a supply of alcohol under                     such a licence;

   

  d) ‘relevant person’ means, in relation to premises in respect of which there is in force a club premises certificate, any member or officer of the club present on the premises in a capacity which enables the member or officer to prevent the supply in question; and

   

  e) ‘valued added tax’ means value added tax charged in accordance with the Value Added Tax Act 1994.

   

  3. Where the permitted price given by Paragraph (b) of paragraph 2 would (apart from this paragraph) not be a whole number of pennies, the price given by that sub-paragraph shall be taken to be the price actually given by that sub-paragraph rounded up to the nearest penny.

   

  4. (1) Sub-paragraph (2) applies where the permitted price given by Paragraph (b) of paragraph 2 on a day (“the first day”) would be different from the permitted price on the next day (“the second day”) as a result of a change to the rate of duty or value added tax.

  (2)The permitted price which would apply on the first day applies to sales or supplies of alcohol which take place before the expiry of the period of 14 days beginning on the second day.

  DOOR STAFF

   

  All individual(s) at the premises for the purpose of carrying out a security activity must:

  (a) be authorised to carry out that activity by a licence granted under the Private  Security Industry Act 2001; or

  (b) be entitled to carry out that activity by virtue of section 4 of that Act.

   

   

  Conditions for licence to sell or supply alcohol for consumption OFF the premises

   

   

  Condition 1

   

  No supply of alcohol may be made under the premises licence -

   

  (a)              at a time when there is no designated premises supervisor in respect of the premises licence, or

  (b)              at a time when the designated premises supervisor does not hold a personal licence or his personal licence is suspended.

   

  Every supply of alcohol under the premises licence must be made or authorised by a person who holds a personal licence.

   

  Condition 2

   

  (1)  The premises licence holder or club premises certificate holder must ensure that an age verification policy is adopted in respect of the premises in relation to the sale or supply of alcohol.

  (2) The designated premises supervisor in relation to the premises licence must ensure that the supply of alcohol at the premises is carried on in accordance with the age verification policy.

  (3) The policy must require individuals who appear to the responsible person to be under 18 years of age (or such older age as may be specified in the policy) to produce on request, before being served alcohol, identification bearing their photograph, date of birth and either-

  (a) a holographic mark, or

  (b) an ultraviolet feature.

  Condition 3

   

  1. A relevant person shall ensure that no alcohol is sold or supplied for consumption on or off the premises for a price which is less than the permitted price.

   

  2. For the purposes of the condition set out in paragraph 1-

   

  a) ‘duty’ is to be construed in accordance with the Alcoholic Liquor Duties Act 1979;

  b) ‘permitted price’ is the price found by applying the formula-

   

  P = D + (D x V)

   

  Where-

   

  i.              P is the permitted price,

  ii.              D is the amount of duty chargeable in relation to the alcohol as if the duty were charged on the date of the sale or supply of the alcohol, and

  iii.              V is the rate of value added tax chargeable in relation to the alcohol as if the value added tax were charged on the date of the sale or supply of the alcohol;

   

  c) ‘relevant person’ means, in relation to premises in respect of which there is in force a premises licence-

   

  i.              the holder of the premises licence,

  ii.              the designated premises supervisor (if any) in respect of such a licence, or

  iii.              the personal licence holder who makes or authorises a supply of alcohol      under such a licence;

   

  d) ‘relevant person’ means, in relation to premises in respect of which there is in force a club premises certificate, any member or officer of the club present on the premises in a capacity which enables the member or officer to prevent the supply in question; and

   

  e) ‘valued added tax’ means value added tax charged in accordance with the Value Added Tax Act 1994.

   

  3. Where the permitted price given by Paragraph (b) of paragraph 2 would (apart from this paragraph) not be a whole number of pennies, the price given by that sub-paragraph shall be taken to be the price actually given by that sub-paragraph rounded up to the nearest penny.

   

  4. (1) Sub-paragraph (2) applies where the permitted price given by Paragraph (b) of paragraph 2 on a day (“the first day”) would be different from the permitted price on the next day (“the second day”) as a result of a change to the rate of duty or value added tax.

  (2)The permitted price which would apply on the first day applies to sales or supplies of alcohol which take place before the expiry of the period of 14 days beginning on the second day.

   

• ANNEX 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE

   

  All staff engaged in licensable activity at the premises will receive training and

  information in relation to the following:

  i. The Challenge 25 scheme in operation at the premises, including the forms of

  identification that are acceptable.

  ii. The hours and activities permitted by the premises licence issued under the Licensing Act 2003 and conditions attached to the licence.

  iii. How to complete and maintain the refusal register in operation at the premises

  (in relation to the sale of alcohol).

  iv. Recognising the signs of drunkenness.

  v. The operating procedures for refusing service to any person who is drunk, underage or appears to be under-age, or appears to be making a proxy purchase.

  vi. Action to be taken in the event of an emergency, including reporting an incident

  to the emergency services.

  Training shall be recorded in documentary form and shall be regularly refreshed at no

  greater than 3 monthly intervals. Training records shall be made available for inspection

  and copying at reasonable times upon request of an authorised officer of a responsible

  authority.

  Training records will be retained for at least 12 months.

   

  There will be in place a written age verification policy in relation to the sale or supply of

  alcohol, which will specify a Challenge 25 proof of age requirement.

   

  The premises shall display prominent signage indicating that a Challenge 25 scheme is

  in operation.

   

  An alcohol sales refusal register shall be kept at the premises and be maintained to

  include details of all alcohol sales refused. The register will include:

  1. The date and time of refusal

  2. The reason for refusal

  3. Details of the person refusing the sale

  4. Description of the customer

  5. Any other relevant observations

  The refusals register will be made available for inspection and copying on the request of

  an authorised officer of a responsible authority.

  All entries must be made within 24 hours of the refusal.

   

  Unaccompanied children (under 16) will not be allowed upon the premises at any time

   

  An incident log shall be kept and maintained at the premises which will include a log of

  the following, including pertinent details:

  · Any incidents of disorder or of a violent or anti-social nature

  · All crimes reported to the venue, or by the venue to the police

  · All ejections of patrons

  · Any complaints received

  · Seizures of drugs or offensive weapons

  · Any faults in the CCTV system

  · Any visits by a responsible authority (under the Licensing Act 2003) or emergency

  service

  Records must be completed within 24 hours of any incident, and will contain the time and

  date, the nature of the incident, the people involved, the action taken and details of the

  person responsible for the management of the premises at the time of the incident.

  The log shall be kept for at least 12 months following the date of entry and be made

  available for inspection and copying upon request of an authorised officer of a

  responsible authority.

   

  The sale and supply of alcohol for consumption in any outdoor area of the premises shall

  be restricted to inside our perimeter boundary as per our location plan.

   

  All alcohol on display will be in such a position so as not to be obscured from the constant

  view of the bar staff.

   

  No super-strength beer, lagers, ciders or spirit mixtures of 5.5% ABV (alcohol by volume)

  or above shall be sold at the premises, except for premium beers and ciders supplied in

  glass bottles.

  There shall be no self-service.

   

  In the event of a large event we will employ SIA licensed door supervisors who will be on

  duty at the entrance and exits of the premises at all times until the premises have closed

  and all customers have left.

   

  Training will be undertaken for all staff that deal with persons who are in the possession

  of/or in capacitated through the use of drugs or the combines effect of drugs and alcohol.

  Records will be maintained detailing the time and date of substance misuse training, the

  people who received the training, and the name of the person delivering the training.

   

  Records will be available for inspection by an authorised officer of a responsible at all

  reasonable times. The records will be retained for at least 12 months.

   

  A clear and legible notice must be prominently displayed at all entrances to the premises

  advising those attending, that the Police will be informed if anyone is found in possession

  of controlled substances or weapons.

   

  Signage must be prominently displayed in the toilet areas advising patrons that checks for

  evidence of drugs are conducted regularly.

   

  The premises operate and maintain a digital colour CCTV system to the satisfaction of the

  Police and Local Authority-

  Covers all public areas of the licensed premises, including entry and exit points. The

  location of the cameras are specified on the premises plan.

  Continually records whilst the premises are open for licensable activities and during all

  times when customers remain on the premises.

   

  In the absence of adequate daylight, artificial lighting in any area accessible to the public

  shall be fully operational whilst the public are present.

   

  All drinks shall be served in plastic/polycarbonate containers for outside spectators at all

  football games.

   

  The collection of glasses and bottles shall be undertaken at regular intervals to ensure

  there is no build-up of empties in and around the premises.

   

  Clear and legible notices shall be prominently displayed at all exits requesting patrons to

  respect the needs of local residents and businesses and to leave the vicinity as quickly

  and quietly as possible.

   

  Clear and legible notices shall be prominently displayed at the entrances to the premises

  advising that if patrons cause any disturbance or disorder admission will be refused as a

  result.

   

  The location and orientation of loudspeakers must be as specified on the attached

  premises plan.

   

  No deliveries (in relation to licensable activities) to the premises shall take place between

  (20.00) hours and (7.00) hours.

   

  The Premises Licence Holder or nominated person shall control the sound levels of the

  music/entertainment.

   

  All external doors and windows shall be kept shut at all times when the premises are

  open/during regulated entertainment.

  Doors may be opened for normal entrance and egress of people but must be shut immediately after.

  Staff shall check prior to the commencement of regulated entertainment, and periodically

  during regulated entertainment that all external windows and doors are shut.

  Staff shall check that self-closing doors are not wedged open during regulated

  entertainment.

   

  A designated and de-lineated smoking area will be located outside the premises.

  The smoking area shall be regularly cleaned to ensure that all discarded smoking litter is

  removed and properly disposed.

   

  All the rubbish produced by the premises shall be stored securely in a designated area or

  in a bin with a tight fitting and lockable lid.

   

  All waste shall be properly presented and placed out for collection.

   

  Sufficient measures must be in place to remove litter or waste arising from customers

  and to prevent such litter/waste accumulating in the immediate vicinity of their premises.

   

  Where necessary adequate measures must be in place to provide customers with

  sufficient receptacles for the depositing of waste materials such as food wrappings, drinks

  containers, smoking related litter etc.

   

  The use of lighting around the pitch (Floodlights) shall cease at 21.30 hours during match

  days except for health and safety or security reasons.

  The windows and other glazed areas shall be fitted with heavy duty curtains or similar to

  prevent light breakout from strobe or other flashing lights equipment.

   

  All bar staff, supervisors and managers must be trained in the legality and procedure of

  alcohol sales, using the SWERCOTS on-line training pack (or equivalent), prior to

  undertaking the sale of alcohol and then at least every 3 months. Training shall be signed

  and documented. Training records must be kept on the premises and be made available

  for inspection and copying to an authorised officer of a responsible authority on request.

  The documentation relating to training should extend back to a period of three years and

  should specify the time, date and details of the persons both providing the training and

  receiving the training.

   

   

   

   

• ANNEX 3 - CONDITIONS ATTACHED AFTER A HEARING BY THE LICENSING AUTHORITY

   

  Conditions yet to be entered.

   

   

  ANNEX 4 - PLAN

   

  Plans as dated 4th March 2025.

Premises Plans

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