ANNEX 2 - CONDITIONS CONSISTENT WITH THE OPERATING SCHEDULE
The licensee shall manage the premises so that there is compliance with the conditions of the licence. The licensee may nominate a responsible person or persons in writing, which should be agreed by the nominee in writing, to undertake some of those duties on his or her behalf.
MANAGEMENT
1. It is the responsibility of the licensee to ensure that:
the condition of the building and activities at the premises do not endanger those present;
the use of the premises does not cause disturbance to nearby residents and passers-by;
that everyone leaves as quietly as possible;
the volume of amplified sound is under control; and
all parts of the premises which are open to the public shall have sufficient lighting to enable adequate supervision.
2. The licensee shall make arrangements to ensure that the maximum number of persons permitted to be on the premises at one time is not exceeded.
3. The licensee or a nominated person shall be in attendance during the whole period the premises are open to the public. Where there are more than 100 persons present the licensee, or nominated person, shall be assisted by at least one steward. The steward shall wear either distinctive clothing or a suitable armband.
4. Where most of those present are under the age of 16 the number of stewards shall not be less than 1 for every 100 or part of 100. Where there is an upper floor there shall be 1 steward for every 50 or part of 50 on that floor.
5. No exhibition, demonstration or performance of hypnotism (as defined in Section 6 of the Hypnotism Act 1952) shall be given on any person at the premises except with the written consent of the licensing authority and in accordance with any conditions attached to such consent.
FIRE PRECAUTIONS
These should be read in conjunction with the Community Hall Fire Precautions Guide and Log.
6. All fire precautions with which the premises are provided shall be adequately maintained. The fire safety provisions are indicated on the approved licensing plan and the Community Hall Fire Precautions Guide and Log contain advice on the maintenance of fire precautions.
7. A log book shall be kept in which there shall be recorded details of tests and maintenance of the fire alarm (if applicable), emergency lighting and fire fighting equipment.
8. The licensee, nominated person and any stewards shall be familiar with the fire routine for the premises and means of calling the fire service.
9. The licensee, or nominated person, before admittance of the public, shall:
check that every exit door is unlocked and will easily open fully from the inside and ensure that all keys and other security fastenings are removed;
walk each internal route to the exit doors to ensure that the route is unobstructed and safe to use;
walk each external route leading from the exit doors to the assembly point to ensure that the route is unobstructed and safe to use, and
unless the premises are being used in daylight without restriction to natural light, switch on appropriate general lighting to ensure that the exit doors, internal and external exit routes and exit signs are illuminated.
10. If the premises are to be used for any purpose involving a closely seated audience the seating arrangement shall first be approved by the licensing authority. A plan showing the approved layout shall be displayed next to the licence.
11. The written consent of the licensing authority shall be obtained before constructing a stage.
12. All heating appliances shall be fixed in position and be adequately guarded.
13. No explosive or highly inflammable material shall be brought into the premises and no liquefied petroleum gas cylinders shall be used or stored in any part of the premises while the public are present.
14. No naked flames, smoke machines, lasers or pyrotechnics shall be used without the written consent of the licensing authority.
15. Smoking shall not be permitted on stage without the written consent of the licensing authority and shall not be permitted backstage including dressing rooms. Prominent “No Smoking” signs shall be displayed in the backstage areas.
16. Curtains, drapes or other decorative material shall either be inherently non-flammable or comply with the current British Standard or an equivalent European Standard. Scenery must be flame-retardant.
BUILDINGS
17. All toilet facilities shall be kept clean and in good working order and all doors leading to these facilities shall be suitably marked.
18. Before carrying out any alteration to the premises including the electrical installation, the wall and ceiling linings or any material alteration to the internal arrangement of the premises the written consent of the licensing authority shall be obtained.
19. Any alternation or addition to the electrical installation during the currency of the licence shall be in accordance with current IEE Regulations and re-inspected and tested and a copy of the certificate of inspection sent to the licensing authority on completion of the works.
20. All electrical sockets available for use by performers for their equipment shall be protected with a residual current device sensitive to tripping currents of not more than 30 milliamps. This shall be achieved by either the provision of a protected circuit or as part of the socket outlet.
The Designated Premises Supervisor and Management Committee will ensure that the premises operate in accordance with the conditions imposed upon the licence and that the four Licensing Objectives are fully promoted.
An anti drug policy agreed by the Police and local authority will be in force.
Crime prevention notices will be displayed warning customers of the prevalence of crime which may target them, eg “bags should not be left unattended”, “watch out for pickpockets”, drugs awareness etc.
A detailed “customer code of conduct” poster will be displayed warning customers that if they act in an inappropriate manner, they could be barred from all licensed premises in the vicinity.
A policy will be in force for the management of large groups, ie hen and stag parties. The group will be required to nominate a responsible person to liaise with staff.
An incident book will be kept and details of all instances of public disorder will be recorded.
There will be adequate and appropriate supply of first aid equipment and materials will be available for the use of patrons at all times.
Gangways, exit routes, and steps will be maintained in good order with non-slippery and even surfaces, edges of steps and stairways will be conspicuously marked.
The manager or senior member of staff check the premises prior to opening to ensure there are no risks to patrons and that all safety precautions are in place.
The electrical system, including portable appliances will be inspected and tested annually by a competent person to ensure safety.
The Gas System including appliances will be inspected and tested by a CORGI registered gas engineer annually and a satisfactory Gas Safety Certificate will be obtained.
All safety certificates and inspection reports will be kept on site and made available for inspection by officers of relevant statutory bodies.
The maximum occupancy figures for the premises will be made in agreement with the Council and Devon Fire & Rescue based on fire safety issues, available floor space and the sanitary accommodation available.
All external doors and windows will be kept shut, other than for access and egress in all rooms when events involving amplified music or speech or other entertainment likely to give rise to noise.
Emergency exits will be well fitted and kept shut during opening hours.
Suitable signage at the exit to request the co-operation of patrons, in particular to make as little noise as possible when leaving the premises.
Patrons will be asked not to stand around talking in the street outside the premises or any car park; and asked to leave the vicinity quickly and quietly.
A senior member of staff (manager) will assess the impact of any noisy activities on neighbouring residential premises at the start of the activity/entertainment and periodically throughout the activity/entertainment.
Management will control the sound levels of the music / entertainment.
Chill Out Time. Music will be reduced / switched off half an hour/an hour before closing time to allow people to relax, acclimatise and adjust their hearing.
A proof of age policy to the satisfaction of the police and the Local Authority will be in place.
Unsupervised events will not be permitted without a suitable proportion of adults being present.